What you need to check when booking a hotel especially for a Conference

Location:
* How far from public transportation and the conference place if it is not being held in the same hotel?
* Is it located in a "safe" area?
* Does the hotel provide transportation to and from the airport?
* Is the hotel located in the city center near shopping malls or downtown?

Rooms:

* Are guest rooms well furnished and well maintained?
* What social amenities are available such as swimming pools, gym, garden,
* How many guest rooms are available?
* What are the check-in times and check-out times?
* Are some rooms set aside for the physically challenged?

Dining Room/Food and Beverage:

* What are the dining room sizes and how many people can be seated at once?
* Does the hotel have ample restaurants or are there some in the area?
* Will the hotel set up special morning coffee areas for guests?
* Is the restaurant well-staffed?
* Is room service available and what are the hours and does cost extra?

Conference Rooms:

* How many meeting rooms does the hotel have?
* How large/small are the rooms?
* What is the capacity of each room for different sets
* Are the meeting rooms wired for sound?
* Is there an in-house A/V company?
* Where are the restrooms, phones, etc.?

Security:

* Does the hotel have an emergency plan?
* Are the fire exits well-marked?

Labels: Hotel Reservations, Tours and Safaris